Standards-Based Assignment Grades (TxEIS)
Skills-Referenced Assignment Grades (iTCCS)

Grades > Assignment Grades

      For TxEIS users, this page is used for standards-based assignment grades.

      For iTCCS users, this page is used for skills-referenced assignment grades.

      These are different names for the same functionality.

The standards-based/skills-referenced Assignment Grades page is displayed if you select a course section that is using standards-based or skills-referenced grading. The page is automatically displayed instead of the regular Assignment Grades page. The page allows you to view and enter standards-based/skills-referenced scores for students by semester, cycle, and course section.

You can view and enter scores for one assignment or all assignments, for one standard/skill or all standards/skills, and for one student or all students. For each assignment, you can enter scores for all associated standards/skills. Scores are converted into a standard 100%-based grade for the course.

Enter scores:

1.        The Semester field displays the current semester by default. Click drop-down arrow to view another semester.

2.        The Cycle field displays the current cycle by default. Click drop-down arrow to view another cycle.

3.        In the Course Section field, click drop-down arrow to select the course section for which you want to enter scores.

Note:

If you marked the course as ready to post on the Cycle Grades page, the message "[READY]" is displayed in the Course Section drop-down list next to the course.

4.        Click Retrieve Data.

If the course section is set up to use standards-based/skills-referenced grading, the standards-based/skills-referenced Assignment Grades page is displayed. Otherwise, the regular Assignment Grades page is displayed.

Note:

You only need to click Retrieve Data the first time you retrieve a course section. After the first time, the student list automatically reloads when you change the Semester, Cycle, or Course Section field.

      The students and assignments are displayed according to your selections in the previous steps.

      If you change between a standards-based/skills-referenced course section and a category-based (i.e., regular) course section, the appropriate page loads.

      Students are sorted by last name, unless you have specified a custom sort order on the Arrange Student Order page.

      You can click Empty note icon to add a course note about the student. The note icon is yellow course note icon yellow if a course note already exists for the student. The Student Course Note dialog box opens allowing you to enter or update comments.

o      The student's name is displayed. Verify that you are adding/updating the note for the correct student.

o      Under Saved Notes, any notes that already exist for the student are listed. You can view all notes for courses to which you have access. The note category, author, and date last updated are displayed under Cat, Author, and Last Updated.

Note category codes

      Under Note, you can update an existing note. The note can have up to 3269 characters. You can only update a note if you created it.

      To delete an existing note, select Del? for the note. When you click Ok and then save your changes, the note is deleted. You can only delete a note if you created it, or if you are the teacher of record for the course. For example, the teacher of record can delete a note entered by an assistant teacher for the course.

o      Under New Note, click drop-down arrow to select the category code indicating what the new note is related to, such as AT for attendance.

In the text box, type the new note. You can type up to 3269 characters per note.

o      Click Save to save the changes and close the dialog box. Otherwise, click Cancel to close the dialog box without making the changes.

A report of course notes can be run from the Reports menu.

5.        In the Standard/Skill field, click drop-down arrow to select All Standards/All Skills to view all standards/skills associated with each assignment. Or, select a standard/skill to view data for only one standard/skill.

If you filter by a standard/skill, the following applies:

      If an assignment has multiple associated standards/skills, only the selected standard/skill is displayed under the assignment heading.

      If an assignment is not associated with the selected standard/skill, the assignment is not displayed in the grid.

6.        In the Assignment field, click drop-down arrow to select the assignment for which you want to enter scores. You can select one assignment or all assignments.

7.        In the Due Date field, type a date (in the MMDDYYYY format) if you want to limit the assignments displayed to those that are due on or after that date. Or, click calendar to select a valid date from the calendar. To close the calendar, you must click a valid date on the calendar.

8.        In the Student field, click drop-down arrow to select the student for whom you want to enter scores. You can select one student or all students.

9.        The scores table displays all students currently enrolled in the course section and the assignments, according to your selections. Enter the scores in the fields provided.

      To temporarily hide the menu and selection options in order to see more students on the page, click Hide Menu. The logo, menu, and selection options disappear from the page. To make the information visible again, click Show Menu.

      By default, the page displays only the first two assignments. Click drop-down arrow in the Assignments per Page field to change the number of assignments displayed.

      If there are more assignments than can be displayed on the page, click << Previous and Next >> to view the other assignments.

      By default, the scores table has its own scroll bars that work independently of the page. As data is added to the table, you may need to use the scroll bars to view the entire table. The independent scroll bars are displayed or not displayed according to your setting for the Use Independent Scroll Bars on Assignment Grades field on your Update Profile page. If the field is selected, the table will have vertical and horizontal scroll bars that are independent of the page scroll bars. Otherwise, the table will not have independent scroll bars, and you must use the page scroll bars if the data exceeds one screen.

Note:

The independent scroll bars are not available on mobile devices.

      You can use the following keys to navigate the fields:

o      Press ENTER after you enter each score to move down the list to the next student. You can press SHIFT+ENTER to move up the list. You can also press the up and down arrow keys to move up and down the list.

o      Press TAB to move across the list to the next assignment. You can press SHIFT+TAB to move back to the left.

      The Student ID field displays the student's ID. You can click the student ID to view the student's profile.

      The Student Name field displays the student's name. You can click the student name to view the Student Assignment Grades: Standards-Based/Skills-Referenced page for the student, which displays the student's specific score information.

o      Withdrawn students are not automatically displayed. To see withdrawn students in the list, select Show withdrawn. Withdrawn students are displayed in a blue row, and the message "Withdrawn" and the withdrawal date are displayed by the student's name. The withdrawal date may be the student's withdrawal date from school or his withdrawal date from the class.

o      To hide withdrawn students, clear Show withdrawn.

o      No Show students are not displayed.

      The Current Avg. field displays the overall score for the course section followed by the conversion grade (e.g., 3.6/90, where 3.6 is the student's total score, and 90 is the student's converted grade). The average is updated every time you access the page, click Calculate Averages, and/or save scores. If the student does not yet have a working cycle average, the field is blank.

The overall score displayed is the highest score between the score average and the power law average. If an override score exists, the override score is always displayed.

Note:

For iTCCS users, the following applies:

·       A particular skillset may be excluded from grade calculations, based on a district-level option for the skillset. If a skillset has been excluded from grade calculation, any skill scores for the skillset will not be included in the student's grade average; however, the grades will be displayed.

·       The campus has the option to specify a specific score to use for student grades in all courses that uses skills-referenced grading (Mode and average, Power Law and average, Mode and Power Law, or All). If the campus has specified a specific score, that score is used as the students' average. If All is selected, the highest of the scores is used.

      For skill-referenced courses, transferring students is a manual process. The transfer icon is not displayed.

      The Valid Standards Score Range field above the grid displays the range of valid scores for the course. You must enter scores according to this range.

      When you enter or change a score, the table cell turns gray to indicate that the score was changed but not yet saved. Once you save the scores, the cell is not gray.

      Dropped scores are italicized.

      Assignments are displayed left to right in ascending order by the due date. (If there is no due date, they are displayed by the date assigned. Otherwise, the date entered is used.) To change the assignment display order to descending, change the Sort Assignments by Date Due in ( Ascending Descending) order field to Descending.

      Only numeric scores can be entered. However, the following codes can be entered in place of a score:

      I - Incomplete

      M - Missing

Note:

For TxEIS districts, if a student has an assignment grade of M (missing), the grade is bypassed.

For iTCCS districts, a campus-wide option determines how a grade of M is calculated in the student's average:

·       The grade M may be set to equal zero when the student's average is calculated. If a student receives a grade of M, the grade can be changed when the student completes the work.

·       If grade M is not set to equal zero when the student's average is calculated, the grade is bypassed.

o      The following codes can be entered as properties of the score entered:

      L - Late

      R - Re-do

      X - Excluded

Not:e:  When entering grades for a standards-based course, you will have assignments with multiple scores (i.e., a score for each skill associated with an assignment). If you are marking an assignment as Excluded, Late, or Re-do, you should enter the code for all skills associated with the assignment.

o      If you type one or more of these codes for a score, an icon is displayed when you click Save to indicate the properties associated with the score. The icon displays the code (I, L, M, R, or X).

Codes I and M can be updated with a numeric score as needed. However, you cannot remove codes L, R, and X from the score field. Instead, you must open the Grade Properties dialog box from the Student Assignment Grades: Standards-Based/Skills-Referenced page, update the properties, and save the changes.

      To mass exclude scores for an assignment for all students, click Exclude All at the bottom of the assignment column. If you select Exclude All for the assignment, the entire assignment and all associated standards/skills are excluded. This is true even if you have filtered the page to view data for one standard/skill (i.e., selected a standard/skill in the Standard/Skill field).

      To mass enter a standard/skill score for all students, use the Fill button at the bottom of each assignment column.

o      To mass replace blank scores with a value, type the score in the field, and then click Fill. All blank scores for the skill are changed to the entered score.

o      To change all scores to blanks, delete any data from the field, and then click Fill. All scores for the standard/skill are changed to blank.

      The Overall Average (i.e., class averages) is displayed in the bottom row of the grid. The overall average is updated every time you click Calculate Averages or Save Grades. Scroll down to see the Overall Averages field if it is not visible.

10.    The columns can be sorted according to your preferences.

11.    Before you leave the page, you must save the data. Any data that has changed since the last time you saved your scores is indicated by gray shading in the table cell.

Note:

Be aware that you may have changed data that is not currently displayed on the page. All changes are saved, including those that are not visible on the page. For example, if you are currently viewing scores for one student, but you previously entered scores for other students, the scores for all students are saved, regardless of what is displayed on the page at the time you save the data.

      In the PIN field, type your four-digit PIN. The field is disabled for inquiry-only users.

      Click Save Grades.

o      If your changes were saved successfully, the page reloads, and a message is displayed indicating that the grades were saved successfully.

o      If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN to continue.

      If you change any data on the page and then attempt to leave this page without saving the changes, a warning message is displayed. This includes attempting to change the Semester, Cycle, or Course Section fields before you save changes.

o      Click Continue to leave this page without saving your changes.

o      Click Cancel to return to the page and save your changes.