Seating Chart Setup

Settings > Seating Chart Setup

The Seating Chart Setup page allows you to create and maintain seating charts for all of your classes. The seating chart lists the student name, gender, and ID. The seats are color-coded by gender. Student seats can be rearranged at any time. If the course is more than one semester, you can copy the seating chart to subsequent semesters.

Note:

·       If a student transfers to the class, he is listed under Unassigned Students.

·       If a student drops the course, his seat is blank.

·       You must create a new seating chart for each semester of a course.

Create a seating chart:

1.        The Date field displays the current date by default. You can type another valid attendance date in the MMDDYYYY format, or click calendar to select a date from the calendar. The date must be a valid date within the selected semester.

      The date is used to verify current enrollment in the class.

      If you are setting up a seating chart before the first day of school, enter the date of the first class.

      To close the calendar, you must click a valid date on the calendar or click the calendar icon.

2.        The Semester field displays the semester of the selected date by default. Click drop-down arrow to view another semester.

3.        In the Period field, click drop-down arrow to select the period/course for which you want to create a seating chart.

      By default, the field displays the first period for which you have not posted attendance.

      If Combine Courses in Attendance is selected on the Update Profile page, the courses are combined by period.

Notes about combining and uncombining courses

      If a seating chart already exists for the course, the seating chart is displayed.

4.        In the Layout Options field, click drop-down arrow to select one of the following layouts for the seating chart.

      Alphabetical by row - Students are placed in alphabetical order by last name starting at the front-left corner of the room (from the teacher’s perspective) and continuing horizontally, filling each seat until all students are placed. Empty seats are at the back of the room.

      Alphabetical by column - Students are placed in alphabetical order by last name starting at the front-left corner of the room (from the teacher’s perspective) and continuing vertically toward the back of the room, filling each seat until all students are placed. Empty seats are on the right side of the room.

      Numerical by row - Students are placed in numerical order by student ID starting at the front-left corner of the room (from the teacher’s perspective) and continuing horizontally, filling each seat until all students are placed. Empty seats are at the back of the room.

      Numerical by column - Students are placed in numerical order by student ID starting at the front-left corner of the room (from the teacher’s perspective) and continuing vertically toward the back of the room, filling each seat until all students are placed. Empty seats are on the right side of the room.

      Random - Students are placed in random order. If there are more seats than students, the empty seats are at the back of the room. Every time you click Preview Layout, the random order changes; you can try multiple random layouts until you find one that works best.

      Blank - A blank seating chart is displayed, and all students are listed either beside or below the chart (depending on the size of the chart). You can drag students from the Unassigned Students list to the seating chart.

Note:

If you previously saved a seating chart and return to this page, the student seats are arranged according to your last saved layout; however, the Layout Options field is always set to Random by default. Even if you selected an alphabetical or numerical arrangement, you may have manually moved students; therefore, the program assumes the students may have been moved.

5.        In the Rows and Columns fields, type the number of rows (horizontal) and columns (vertical) for the seating chart. You can have up to 11 rows and 11 columns.

6.        Click Preview Layout. The seating chart is displayed according to the criteria entered.

      If there are more students enrolled in the class than seats available, the extra students are listed under Unassigned Students either beside or below the seating chart (depending on the size of the chart).

      Each seat lists the student's name, gender, and ID.

      You can click the student ID to view the student's profile.

      The seats are color-coded by gender. Seats for females are shaded pink, and seats for males are shaded blue.

Note:

When you click Preview Layout, the changes are not saved. You must type your PIN and click Save Seating Chart to save the changes.

7.        Select Show Pictures to display student photos in the seating chart. Clear the field to hide the student photos. Photos are only available if they have been added by the district.

8.        You can manually arrange students as needed by dragging a student to a new location.

      If a student is dragged to a new location that is currently occupied, the two students switch seats.

      If the student is dragged to an unoccupied location, his original location becomes unoccupied.

      You can drag students to and from the Unassigned Students list. If a student is dragged to a new location that is currently occupied, the two students switch places. The student from the list now has a seat, and the student who had a seat is now in the list.

9.        To re-sort the students using one of the layout options, select an option from the Layout Options field, and then click Preview Layout. The students are sorted according to the new layout.

10.    To save the seating chart, type your four-digit PIN in the PIN field, and then click Save Seating Chart.

      If your changes were saved successfully, the page reloads, and a message is displayed indicating that the seating chart data was posted.

      If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN to continue.

      If you change any data on the page and then attempt to leave this page without saving the changes, a warning message is displayed.

Click Continue to leave this page without saving your changes. Or, click Cancel to return to the page and save your changes.

11.    To copy the seating chart to a subsequent semester of the same course, click Copy to Semester #, where # is the semester number.

      The button is only displayed if you have saved the seating chart.

      The button is only displayed if there is at least one subsequent semester (e.g., it is semester one of a two-semester course). The button is not displayed for a one-semester course.

      To copy the seating chart, type your four-digit PIN in the PIN field, and then click Copy to Semester #.

o      If the seating chart was copied successfully, a message is displayed indicating that the seating chart was copied.

o      If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN to continue.

12.    Click Print to print the seating chart for one period or all periods. The Seating Charts Report Selection page is displayed allowing you to make selections for running the Seating Charts Report.