Administer Assignments

Settings > Administer Assignments

The Administer Assignments page allows you to enter assignments for your active courses, including extra credit assignments. You can also copy the assignments to other courses.

This page allows you to administer assignments for both category-based (i.e., regular) courses and standards-based/skills-referenced courses; different fields are displayed according to the type of course.

Note:

·       Categories must be established for the course before you can enter assignments.

·       For percentage-based weighting, assignments cannot be added unless category weights are set up and total 100. Otherwise, an error message is displayed.

·       For each assignment you create, you must specify an assignment category (unless the course is standards-based/skills-referenced) and enter an assignment description and the total number of possible points for the assignment. You can also enter the assignment date and due date, which are helpful when sorting grades on the Assignment Grades page.

·       You can only enter assignments for active courses.

·       Assignment names must be unique within each category.

·       You cannot make changes to assignments once the cycle is closed.

·       For courses that are part of a course group, any changes to an assignment will apply to all courses in the group. An assignment can only be modified or deleted if no grades exist for the assignment for any course in the group.

Set up assignments:

1.        In the Semester field, click drop-down arrow to select the semester for which you want to enter assignments.

2.        In the Cycle field, click drop-down arrow to select the cycle for which you want to enter assignments.

3.        In the Course Section field, click drop-down arrow to select the course section or group for which you want to enter assignments.

4.        Click Retrieve Data.

All assignments that have previously been entered for the semester/cycle/course section are displayed. Otherwise, the message “No Assignment Exists” is displayed.

5.        To add a new assignment if a blank row is not available, click Add new assignment. You can also press TAB from the last field on the previous row. A new row is displayed at the bottom of the assignments list.

6.        In the Assignment Name field, type a name for the assignment (e.g., Pop Quiz 1). The field can be up to 50 characters and is required.

Note:

It is helpful to keep the assignment name as brief as possible; however, the name should be descriptive enough to distinguish it from other assignments. Longer assignment names require more space on the Assignment Grades page, which may result in a more cumbersome page.

      Assignment names can be changed at any time, as needed.

      You cannot add duplicate assignment names within a category. If you attempt to enter an assignment name that already exists for the category, a message is displayed indicating that there is an assignment with the same name.

See Notes on Special Characters and Copy/Paste From Other Documents.

7.        In the Category field, click drop-down arrow to select a category for the assignment.

      The categories are established on the Administer Categories page.

      If a color has been assigned to the category on the Administer Categories page, the drop down displays the assigned color.

Note:

The Category field is not displayed for standards-based/skills-referenced courses; the Edit Skills column is displayed instead.

8.        For standards-based/skills-referenced courses, in the Edit Standards/Skills field, the number of standards/skills currently associated for the assignment is displayed. To view or edit the standards/skills, click the # Standards/# Skills link. The Editing Standards/Skills for Assignment: Assignment Name dialog box is displayed.

      Under Available Standards/Skills, all available standard-sets/skillsets and associated standards/skills are displayed. Select the standards/skills you want to associate with the assignment. An assignment cannot be saved unless it has at least one standard/skill associated with it.

o      Click a standard/skill once to select it.

o      To select multiple consecutive standards/skills, click the first standard/skill, and then press and hold SHIFT while clicking the last standard/skill in the range.

o      To select multiple nonconsecutive standards/skills, click a standard/skill, and then press and hold CTRL while clicking the other standards/skills.

      Click Add >> to associate the selected standards/skills with the assignment. The standards/skills are displayed under Selected Standards/Skills under the appropriate standard set/skillset name.

      To remove a standard/skill for an assignment, select the standard/skill under Selected Standards/Skills, and then click << Del. The standard/skill is displayed under Available Standards/Skills and is no longer associated with the assignment.

Note:

You cannot delete a standard/skill if there are any assignment grades for the standard/skill.

      Click OK to close the dialog box and retain the changes. Otherwise, click Cancel to close the dialog box without retaining the changes.

The Edit Standards/Skills field is updated to reflect the number of standards/skills associated with the assignment.

Note:

The Edit Standards/Skills field is only displayed for standards-based/skills-referenced courses; the Category field is displayed for category-based (i.e., regular) courses.

9.        In the Date Assigned field, type the date the assignment was assigned, or click calendar to open the calendar and select a valid date. To close the calendar, you must click a valid date on the calendar or click the calendar icon.

IMPORTANT: This field is critical for running the Graded Assignment Count report. If this field is blank for an assignment, and you are using the From Date and To Date fields to specify a date range for the report, the assignment is not included in the report. However, if you do not specify a date range when running the report, assignments with blank Date Assigned fields are included in the report.

10.    In the Date Due field, type the date the assignment is due, or click calendar to open the calendar and select a valid date. To close the calendar, you must click a valid date on the calendar or click the calendar icon.

You can set a default date for this field on the Update Profile page in the Default Assignment Due Date field. Valid options are no default date, the current date, or up to five days in the future. You can override the default date as needed.

11.    In the Total Points field, type the total number of possible points for the assignment. The Total Points field cannot be zero, unless it is an extra credit assignment. This field is set to 100 by default.

Note:

·       This field is not displayed for standards-based/skills-referenced courses.

·       If you are using percentage-based weighting, if the field is not set to 100, exlamation mark icon is displayed next to the Total Points field. When you click exlamation mark icon, the Total Point Warning dialog box is displayed indicating that you should review the Help for Calculating Averages to understand how the grades are calculated in this situation.

The Total Point Warning dialog box is also displayed when you click Save if the points are not set to 100. Select Do not show this message again if you do not want to receive this reminder every time you click Save.

·       If you have assigned a rubric chart to this assignment, this field displays the total possible points for the rubric chart and cannot be updated.

 

Warning:

If all assignments in a category do not have the same total points value, then the calculations for dropping a specified number of assignments for the category (as indicated in the # Drop field on the Administer Categories page) may result in an average that is different than expected. If the total points value varies, the grade with the lowest number of points may not necessarily be the lowest grade.

12.    In the Extra Credit field, indicate if the assignment is an extra credit assignment. If the assignment is for extra credit, the Total Points field must be set to zero. This field is not displayed for standards-based/skills-referenced courses or assignments that have a rubric chart assigned.

      Extra credit assignments add points to the average for the category selected.

      If a student has no grade or a zero for the extra credit assignment, it does not count against him when his average is calculated.

See the Extra Credit chapter of the Calculate Averages How To guide (PDF) for an explanation of calculating averages with extra credit for each weighting type.

13.    Select Do Not Drop for an assignment if you do not want to drop that particular assignment, even if it is the student's lowest grade, and you have specified to drop one or more of the lowest grades in a particular category.

This field does not apply to standards-based/skills-referenced courses.

14.    (TxEIS only) In the Rubric field, you can assign a rubric chart to the assignment, which allows you to grade the assignment using a rubric chart. The rubric charts are created on Settings > Rubric Setup.

      If a rubric chart is not currently associated with the assignment, the Rubric Chart Not In Use icon (three black squares) is displayed.

o      Click to associate a rubric chart with the assignment. The rubric chart dialog box is displayed.

Only rubric charts that you have created, and that have at least one skill and one score, are listed.

o      Under Available Rubrics, click Rubric Chart Unselected for the rubric chart you want to use. The box becomes yellow Rubric Chart Selected to indicate that it is selected.

The selected rubric chart is displayed under Previewing: Rubric Name, where Rubric Name is the name of the selected rubric chart.

o      Click Assign Selected Rubric. The dialog box closes, and the rubric chart is associated with the assignment.

      The rubric icon changes to Rubric Chart In Use (four multicolored squares).

      The Total Points field for the assignment changes to display the maximum possible points for the rubric chart (maximum possible points x skill count) and is read-only.

      If a rubric chart is currently associated with the assignment, the Rubric Chart In Use icon (four multicolored squares) is displayed.

o      Click Rubric Chart In Use to change or remove the rubric chart with the assignment. The rubric chart dialog box is displayed.

o      Under Available Rubrics, click Rubric Chart Unselected for the rubric chart you want to use. Or, select No Rubric to remove the rubric chart from the assignment. The box becomes yellow Rubric Chart Selected to indicate that it is selected.

The selected rubric chart is displayed under Previewing: Rubric Name, where Rubric Name is the name of the selected rubric chart. Or, the message "No Rubric" is displayed if you selected No Rubric.

o      Click Assign Selected Rubric. The dialog box closes, and the Rubric and Total Points fields are updated on the Administer Assignments page according to your selection.

Note:

You can change the rubric chart assigned to an assignment only if no grades exist for the rubric chart.

15.    In the Notes field, click empty note icon to add or update optional notes for the assignment. If entered, these notes are viewable in the parent portal, txConnect.

The notes above on special characters for the Assignment Name field also apply to this field.

16.    Add or update the note in the Note dialog box, and then click Ok. The Note dialog box closes, and the note icon is yellow Note icon to indicate that a note was entered.

17.    To clear the note for the assignment, click Clear. The Note dialog box closes, and the note icon is gray empty note icon to indicate that there are no notes entered.

18.    To modify data for an assignment, type over the existing data with the new information.

19.    To delete an assignment, click under Delete.

Note:

·       You cannot delete an assignment if grades have been posted for the assignment. The is not displayed for those assignments.

·       If you delete grades on the Assignment Grades page in order to delete an assignment, you must be sure to delete the grade for any withdrawn student.

Save assignments:

Before you leave the page, you must save your changes.

1.        In the PIN field, type your four-digit PIN. The field is disabled for inquiry-only users.

2.        Click Save.

      If your changes were saved successfully, the page reloads, and a message is displayed indicating that the assignments were saved successfully.

      If you typed your PIN incorrectly, the system notifies you that you provided an invalid PIN. You must provide the correct PIN to continue.

      If the cycle is closed, you cannot save any changes. The button is disabled; the button says Cycle Closed. If you attempt to make changes, a warning message notifies you that the changes will not be saved.

3.        If you change any data on the page, and then attempt to leave the page without saving the changes, a warning message is displayed. This includes attempting to change the Semester, Cycle, or Course Section fields before you save changes.

      Click Continue to leave this page without saving your changes.

      Click Cancel to return to the page and save your changes.

Copy assignments to another course section:

Once you have saved assignments for a course, you can copy the assignments to another course section.

1.        Use the Semester, Cycle, and Course Section fields to select the course section from which you want to copy assignments.

2.        Click Copy assignments to another course section/cycle. The Copy Assignments page is displayed. Review the Help for the Copy Assignments page for additional instructions on copying assignments.